Employment Opportunities

Job Postings

Wayside is currently looking for candidates for the following three positions:

Elementary Teacher
School Secretary
Coordinator

Elementary Teacher | Full Time

Our Lady of the Wayside Catholic School, a K-12 Catholic classical liberal arts school, seeks a talented and dynamic full-time elementary teacher to join our team starting in the 2024-25 academic year. The successful candidate will be able to teach a split-level class in all subject areas.

A minimum of a bachelor’s degree is required. Three to five years of teaching experience is preferred, as well as experience in and passion for Catholic classical education.

The candidate must be a practicing Catholic and willing to take the Oath of Fidelity to the Magisterium. Candidates must demonstrate excellent organizational, written and verbal communication skills, and should possess a track record of contributing to the vision and mission of an apostolic and educational enterprise.

In addition to their teaching responsibilities, teaching staff are to promote character and virtue, and to help students grow in holiness. Teachers are required to attend daily Mass with the entire student body, and assist in spiritual leadership and other school activities.

Interested candidates should submit a cover letter, resume, a Catholic educational philosophy, and three to five references (including one from applicant’s parish priest) to [email protected]

School Secretary

Job Description: We are seeking a diligent and organized School Secretary to join our educational institution. The School Secretary will be responsible for providing administrative support to the school’s administrative team, faculty, students, and parents. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be proficient in office software applications, possess excellent interpersonal skills, and thrive in a fast-paced environment.

Key Responsibilities:

Greet visitors, students, and parents in a professional and friendly manner.
Answer phone calls, take messages, and route calls to appropriate staff members.
Maintain and update student records, including attendance, enrollment, and health records. Also, records management of school, including archiving and data management.
Assist the school coordinator in organizing school events, meetings, and parent-teacher conferences.
Manage school correspondence, including emails, letters, and announcements.
Coordinate the distribution of school forms, permission slips, and other documents to students and parents.
Assist in managing the school’s calendar and scheduling appointments for staff and administrators.
Handle incoming and outgoing mail, deliveries, telephone, and internet services.
Maintain office supplies inventory and place orders when necessary.
Perform general clerical duties, such as filing, photocopying, and data entry.
Bookkeeping to include but not limited to; payroll, journal entries, transactions, reconciliation, prep for auditing and other tasks as required.
Assist Headmaster as required including onboarding/development of staff, parent and student tours/orientation and operational systems of the school.
Assist with daily operations of the school during headmaster absences
Maintain school website to reflect current info on staff, tuition, upcoming events, etc.
Regularly update school’s social media properties (i.e. Facebook, Instagram, Twitter)

Key Competencies:

Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain accurate records.
Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with students, parents, and staff.
Attention to Detail: Strong attention to detail to ensure accuracy in student records, correspondence, and administrative tasks.
Customer Service: A friendly and approachable demeanor with a commitment to providing excellent customer service to all visitors and callers.
Technology Proficiency: Proficient in using office software applications such as Microsoft Office Suite and school management systems.
Multitasking: Ability to handle multiple tasks simultaneously while maintaining composure and professionalism.
Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
Adaptability: Flexibility to adapt to changing priorities and work effectively in a dynamic environment.
Teamwork: Collaborative mindset with the ability to work effectively as part of a team and support colleagues when needed.
Problem-Solving: Resourceful problem solver with the ability to find solutions to challenges that may arise in a school office environment.

Education and Experience:

High school or equivalent required.
Previous experience in a clerical or administrative role, preferably in an educational setting, is desirable.
Familiarity with school management software systems is a plus.
Experience in bookkeeping preferred.

Working Conditions:

This position is performed in an office environment within a school setting.
May require occasional evening or weekend work to support school events or meetings.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties may be modified or added as needed to meet the evolving needs of the school.

Renumeration: Monday to Thursday 8am till 4:30pm (1/2 hour unpaid lunch) – 8 paid working hours per day and 32 hours per week. Additional evening hours as required for meetings and events.

Employment Term:

August 19^th 2024 to July 11^th 2025
Estimated 46 weeks/1,472 working hours.
Annual renewal

Rate of Pay:

$18 – $22 per hour, depending upon experience
4% vacation paid on each pay.

Unpaid Vacation Time is:

One week at Christmas
One week at Easter

Orientation and Training Period – To Be Determined

June 2024 to August 2024 – orientation

Interested candidates should submit a cover letter and a resume, with references, to [email protected].

Coordinator

Job Description: We are seeking a creative and detail-oriented Coordinator to join our school’s administrative team. The Coordinator will be responsible for planning, organizing, and executing a wide range of school events and activities, including but not limited to assemblies, field trips, visiting speakers, various community and cultural events, fundraisers, parent-teacher conferences, and graduation ceremonies. This role requires strong project management skills, excellent communication abilities, and the ability to collaborate with various stakeholders to ensure successful events that enhance the school community’s experience.

Key Responsibilities:

Collaborate with school administrators, teachers, staff, and parent volunteers to plan and organize school events and activities.
Develop event concepts, themes, and timelines, and create detailed event plans and budgets.
Coordinate logistics for events, including venue selection, catering, entertainment, transportation, and audiovisual requirements.
Liaise with vendors, sponsors, and contractors to negotiate contracts, secure services, and ensure timely delivery of goods and services.
Create promotional materials and marketing campaigns to generate interest and attendance for school events and fundraising.
Manage event registration processes, ticket sales, and attendee communication.
Coordinate volunteer recruitment, training, and supervision for event support roles.
Oversee event setup, execution, and breakdown, ensuring adherence to schedules and protocols.
Monitor event budgets, and track expenses.
Evaluate the success of events through attendee feedback, post-event/activity surveys, and recommendations for improvement.

Key Competencies:

Event Planning and Management: Proven experience in planning, organizing, and managing events of varying sizes and complexity, from conception to completion.
Creativity: Ability to develop innovative event concepts, themes, and experiences that engage and inspire participants.
Communication Skills: Excellent verbal and written communication skills, with the ability to effectively convey information to diverse audiences and negotiate with vendors and sponsors.
Organization: Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
Attention to Detail: Meticulous attention to detail to ensure accuracy in event logistics, contracts, and budgets.
Teamwork: Collaborative mindset with the ability to work effectively with cross-functional teams, volunteers, and external partners.
Problem-Solving: Resourceful problem solver with the ability to anticipate challenges, identify solutions, and make quick decisions under pressure.
Flexibility: Adaptability to changing circumstances and willingness to adjust plans as needed to ensure successful event outcomes.
Leadership: Strong leadership skills with the ability to motivate and inspire team members and volunteers to achieve common goals.
Customer Service: Commitment to providing exceptional customer service and creating positive experiences for event attendees and participants.

Education and Experience:

Certificate in event management, hospitality management, marketing, or a related field preferred.
Previous experience in event planning, coordination, or management, preferably in an educational or nonprofit setting, is advantageous.
Proficiency in event management software and tools is desirable.

Working Conditions:

This position may require flexible hours, including evenings and weekends, to accommodate event schedules.
Work is primarily performed in an office environment, with occasional travel to event venues and off-site meetings.

Renumeration:

Employment Term:

Start date is flexible.
Annual renewal
20 hours a week, schedule to be determined to a maximum of 46 weeks or 920 hours.

Rate of Pay:

$18 – 20 per hour
4% vacation paid on each pay.

Unpaid Vacation Time is:

One week at Christmas
One week at Easter

Orientation and Training Period – To Be Determined

June 2024 to August 2024 – orientation

Interested candidates should submit a cover letter and a resume, with references, to [email protected].

Thank you for your interest!

Our Lady of the Wayside Catholic School seeks to hire qualified, faithful individuals to join our vibrant and growing team.

Wayside is continually accepting applications from candidates interested in teaching all subjects, including elementary homeroom, high school humanities and math/science, and Latin. Candidates will be contacted as vacancies become available.

Please send a CV and cover letter to [email protected].

We thank all applicants for their interest. Only those selected for an interview will be contacted.